Nevertheless, I lost my account once and I could lose it again. This time, however, I will be ready. You see, I’m that guy who always preaches backup, backup, backup, and never actually backs anything up. But that was the old me. The ignorant me. The hypocritical me!

Let me show you how I’ve changed and maybe, just maybe, I can inspire you to follow in my footsteps and become, as I have, a born again backuper.

The first thing I did was choose a backup location on my home computer (I split my time pretty evenly between my home PC, work PC, and laptop). I made a folder on my F drive called My Files. I recommend not using the same physical hard drive as your operating system, if possible. If you don’t have multiple hard drives, then C:\My Files will do just fine. Everything I want to backup will live in this folder and its subfolders.

Before I get into the intricacies of my ultimate data loss prevention plan, allow me to divulge to you my backup tool of choice. It’s called Carbonite and it’s $54.95 per year. I know, I know, it’s not free, but it’s good –and when it comes to my data, I want good. I don’t want to turn this post into a Carbonite commercial, but I will tell you that Carbonite offers unlimited backup space (I’m pushing 90 gigabytes already), runs in the background so you never know it’s there, and has all the security bells and whistles you could want, including good encryption to and from their servers. The backup / restore options are very user friendly too.

Still here? Good. Let’s get back to business. Inside the My Files folder are the subfolders My Audio, My Backup, My Documents, My Dropbox, My eBooks, My Music, My Photos, My Stuff, and My Videos. Your folders can be completely different, depending on what you want to backup. I will go over some of these folders in a little more detail, but first, look at the picture to the right. You will see either a red or green circle on each folder. The circles tell you that those particular folders have been chosen for backup by Carbonite. The colors tell you whether or not they’ve actually been backed up yet; green means yes and red means no. Carbonite constantly monitors these folders for changes and when it sees that a file has been added or modified, it flags it for backup. This is key because, as you will see, these folders are in a constant state of flux.

Most of the subfolders in My Files are just the standard My Documents folders in Windows. I simply moved their default location to My Files. You can learn how to do that here.

Most of the Folders are self-explanatory. My Documents contain my documents, My Videos contain my videos, etc… My iTunes library is in My Music folder, so anything I add to iTunes will be placed there. Like I said, most of these are pretty obvious, but there are a couple of folders that I would like to go over in a little more detail.

You may notice that My Dropbox resides in the My Files folder. Again, I just moved its default location, which can easily be done from the Dropbox preferences menu. I’ve talked about Dropbox before, here and here. It’s a special folder that syncs its contents to all of your other computers that have Dropbox installed on them. Now, here’s the beautiful part; let’s say that I’m on vacation with my laptop when inspiration strikes. Perhaps I write a 5000 word short story or maybe I took some fantastic photos of a once in a lifetime event. Whatever it may be, I may not feel safe with the file(s) sitting on my laptop, so I simply drop them into My Dropbox folder and off they go to all my computers. That is a decent backup in and of itself, but now it goes a step further because, once those files reach my home PC, Carbonite grabs them and backs them up to their servers. Redundancy is the name of the game in the realm of backups.

The My Backup folder is probably the most important folder in My Files. This folder consists of Cameron, Contacts, Documents, Email, Evernote, Lightroom, and WordPress. Let me go through them one by one.

• The first folder, Cameron, is a folder containing little things that my daughter has done over the years (videos, drawings, poems, etc…).
• The next folder is Contacts, where I backup all of my contacts from my Gmail account. (Tip: My Gmail contacts are also synced with my Blackberry and imported into Thunderbird for redundancy.)
• The next folder is Documents where I store mostly old documents that I can’t bring myself to delete and that I would never need quick access to.
• Then comes Email. Here’s how this works, I made sure IMAP was enabled for my Gmail account (Settings >> Forwarding and POP/IMAP). I then configured Thunderbird, which is Mozilla’s email client, to download all email from my Gmail account. The next step is important; I changed the default location of my email profile in Thunderbird to the F:\My Files\My Backups\Email folder. You can learn how to do this here. The email profile contains all of the downloaded email, as well as all future email. All I do now is leave Thunderbird running in the background to retrieve all of my email; Carbonite does the rest.
• The Evernote folder contains the database for all of my Evernote entries (mentioned here). Evernote, like Dropbox, syncs to all of my computers and to Evernote’s own servers. Moving the database to My Files and having Carbonite back them up just adds one more layer of protection.
• My Lightroom folder contains the database to all the changes made to my Photographs (which reside in F:\My Files\My Photos). I lost this file once and I never want to lose it again. You can tell Adobe Lightroom to backup to any directory that you would like.
• And lastly, there is the WordPress folder which houses the database and other files for this little blog. The latest version of Worpress, however, allows me schedule an automated backup which then emails me a copy, which then gets retrieved by Thunderbird and backed up by Carbonite. Isn’t this fun? So in all reality, I don’t really need this folder. But if I haven’t mentioned it before, I like redundancy.

That pretty much wraps it up, …so far. This is sort of a work in progress. Two things I didn’t mention were my Google Calendar and my Google Docs. I haven’t found a good, automated way to back either of these up yet, so I do it manually from work every so often. You can learn how to do this here. I then take the files and plop them into my Dropbox folder at work. From there, they are whisked away to my home PC and then, …well, you know the rest of the story.

“Backup, backup, backup,” I say.

Google is the undisputed king of the cloud. If you spend any considerable amount of time on the Internet, you probably have made a Google account at some time or another. And if you’re like me, you use your Google account on a daily, scratch that, hourly basis. Whether I’m at home or at work, on my Mac or on my Blackberry, as long as I am connected to the Internet I can access Google search, Gmail, Calendar, Docs, Maps (Latitude), Reader, Alerts, Analytics, and much, much more. That’s a boat load of cloud computing.

I can’t begin to tell you how much joy Dropbox brings to my life. So much so that Dropbox is now officially one of the first programs I install on any new computer I use. Here’s how it works — first you download and install Dropbox on all of your computers. This will create a folder on each computer called “My Dropbox”. Now, anything you put into your “My Dropbox” folder gets uploaded to your Dropbox web account and subsequently synced with all of your computers that are linked to that account. For me, this is a dream come true. I’m constantly bouncing back and forth between computers and operating systems. It’s cross platform, so it works with Windows, Linux, and OS X. No more emailing myself files or constantly pulling out my thumbdrive every time I need to move my data around. You can also access all of your files via a web browser, which can be super convenient when you’re on the go and don’t have access to your personal computers.

Lala does music, and they do it well. It’s especially nice if you spend a good chunk of your life in front of a computer. Here’s the scoop; after joining Lala, they will scan your entire computer(s) and upload (or match) all of your songs in your library to your Lala account. From that point on, you have access to all of your music anytime you want, as long as you’re on the cloud. But it gets even better. You can play any song that’s not in your library, once, for free. You can even put entire albums in your queue and listen to them in their entirety before you decide if you want to buy them or not. And here’s the beauty, if you like the song and want to purchase it (or them), you have two choices. You can buy the streaming version for only 10 cents per song, or a DRM free MP3 for 99 cents per song (89 cents if you previously bought the streaming version). This is great on so many levels. For one, 10 cents is cheap, and once you buy a streaming song you can listen to it as many times and as often as you’d like as long as your connected to the internet. You also get 50 free streaming songs just for joining Lala. Secondly, you may not need or want to download an entire album. You could buy an entire streaming album for $1.00, then hand pick the songs you want to download (DRM free) to put on your iPod, or your Zune, or your iPod. Lala has a nice wallet feature too that allows you to store a set amount of money for quick purchases. When your wallet runs dry, just add some more cash. $5.00 = 50 streaming songs. Not bad. If I could improve one feature of Lala, it would be their music discovery. Though it’s not all that bad, it’s still not on par with the likes of Pandora. Oh yes, and a Blackberry app — that would be fantastic.

Xmarks, formerly known as Foxmarks, is a browser plug-in for Firefox, IE, and Safari (hopefully soon for Chrome) that stores all of your bookmarks remotely and then syncs them to all of your browsers. Again, this is only handy if you spend a lot of time in multiple environments — but that’s sort of the whole point of cloud computing, not having to be locked down to one computer, one processor, one hard drive… Once installed, Xmarks does everything in the background — set it and forget it. Xmarks is also taking a stab at social bookmarking, similar to sites like Delicious, Stumble Upon, and Digg. Good luck with that one guys — the social bookmarking scene is getting a bit crowded. Personally, I would just stick with bookmark syncing. This is definitely one area where they know their stuff

Reqall is a virtual extension of my memory. The whole reason I started using Reqall was so that I could get thoughts out of my head quickly (GTD-like) and revisit them at a later time. For example, I always remember things while I’m driving. With Reqall, I can call and leave a message on my account. Reqall then transcribes the message and emails it back to me. Now my idea / thought / task / appointment is nice and safe in my email inbox for review at a more appropriate time. Reqall is also linked to my Google Calendar, so if I were to call and say “Dinner with Meg’s parents Sunday at 5 O’Clock”, Reqall would put that entry right on my calendar on the specified day and time. It can be a life saver. Their website is well designed and offers a variety of ways to organize your To-Dos and notes. However, they could work a bit on improving their lists management system which, according to them, is on their list of things to do — no comment. Voice isn’t the only way to add items to reqall. You can use instant messaging, a Firefox extension, email, text messages, or my personal favorite, their mobile app. I can’t speak for the iPhone app, but Reqall’s Blackberry app is probably the best, most well designed app on my phone. Reqall also offers a pro account for $20.00 a year which unlocks a few neat features. I think the free version is sufficient for most people though. At least until they fix some of the minor quirks and add a few more niceties.